Saint Luke Catholic Church
1111 Beach Park Boulevard, Foster City, CA 94404
(650) 345-6660 . FAX: (650) 345-8167

Parish Council Minutes
Minutes of the meeting September 18, 2005

Members/Staff present: - Fr. Jack, Al Huber, Kevin Lucia, Deacon Paul Lucia, Mary True, George Arackaparambil, JoAnn Kozloski, Ngoc Anh Northrup, John Sanchez, Gail Castro, Fr. Jonathon, Deacon Mar Tano, Nancy Becerra, Elaine Rachko, Peggy Culver

Following handouts were distributed by Al Huber : -

  • Minutes of the last meeting in July 18, 2005
  • Agenda for current meeting
  • Minutes of the last Planning Session on September 11, 2004
  • Guidelines for Parish Pastoral Councils, Archdiocese of San Francisco
  • Saint Luke Catholic Church, Parish Pastoral Council
  • Saint Luke Catholic Church, Mission and Goals
  • St Luke Church, Pastoral Council Members and Staff

- Meeting began with Opening Prayer by George

- Minutes for July were approved

- Updates on various committees were provided as below:

  • Finance (update from Gail) -

* Annual Finance Report sent to Archdiocese

* Will provide Annual Parish Report and talk on Oct 30

* Collected $7K for Katrina Relief

* Collected $44K for Annual Archdiocese Appeal, need $22K more

  • Archdiocese mailed to those who gave last year
  • 2 additional responded so far

* Sue will mail letter to parish after returning from her vacation

* Planning Seminar on Oct 30

* Regular collection slightly low but bottom line is OK

* Painting to begin next week. Rebids were from $10K to $23K - chosen bid was at $15K. More details in B&G update.

* Handicap bathroom may have drainage broken underneath. Major plugging repair anticipated.

* Received donation of $5K for computer for Religious Education and Youth Ministry.

  • Buildings & Grounds (update from Al) -

* Painting starts next week.

  • Four bids needed. Three of four were asked to give more details and rebid. The previous $10K came back at $32K and $23K and the previous $15.8K came back lower at $14.8K. Decided to select the one at $14.8K, Brucker & Company, which is non-union.
  • Exterior painting including gutter, side and fence will have 1 primer and 2 coat of paint. Currently, wood stain is used and the new paint will be solid coat stain.
  • Exterior will also be cleaned and acid wash for molds.
  • Solid coat paint for post and fence. Metal paint for gutter. Enamel for door. Paint from Kelly Moore and Cobalt.
  • Need someone to select colors. Contract has 12 hour limit to choose color once swatches are made.
  • Concern from Fr. Jack that the doors are checked and locked daily.

* Normal maintenance - loose fixtures.

* Shed is all built by Adam Lee except for ramp.

* Team requested sign in church for hymns.

* Dcn. Paul noted that the main church gets hot especially during the 5pm mass and suggested making window open outward to get more wind. Al suggested opening the skylight or opening the roof to let the hot air rise out but there is risk in leakage. Dcn. Mar will get an opinion from an engineer to recommend options.

* Nancy noted that Classroom 4 floor looks bad. There are tiles coming up and floor needs repair.

  • Catholic Formation (update from Kevin) -

* Topics for discussion collected but not decided yet.

* Completed Footsteps of God video on St Paul.

* Started a lending library for video for those who wants to view at home.

* Will start on Discussion Companion DVDs for Footsteps on Moses, Peter, Mary and Jesus.

* Attendees are still about 15/week (sometimes more or less).

* Fr. Faricy will be back on Oct 27 for 7:30 mass.

* Catechetical Sunday to honor teachers of 10+ years with the Pious Award and 5+ years with pin.

  • Parish Life (Update by Dcn. Paul) -

* Picnic on Sept 8 had 200 signed up but 150 parishioner showing up.

* Retreat on Sept 17 went well and had about 50 attendees, which was lower than last year. Couple of people gave Al positive feedback and asked for more of this kind of retreat. Retreat away from St Luke may be challenging because we don't know how many will actually sign up and show up

  • Public Affairs (update from Dcn. Paul) -

* Blessing of Animals on Oct 2 at noon

* Parish Directory has 150 pictures. Some people missed their appointments and are asking for another retake. Josh is willing to come back for 2 days if 60 people sign up. Dcn. Paul will check on how many missed their appointments. Need to do activity pages but Josh will sit with someone to decide how to present them in the directory.

  • Social Justice (update from John) -

* Catholics for Common Good to support Prop 73 regarding parental notification on abortion.

* West Coast Walk for Life had a fundraiser at Manisti on Sept 10.

  • Next walk is Jan 4, 2006. Plans on at least 1 bus. We used George Wilson bus service this year. Al has a friend with a bus service.

* Life Legal Defense Fund sponsoring a dinner with the Schindler (Terry Schiavo's parents) as guest speakers in November. Dinner contribution for $50.

* Respect for Life Baby Shower planned for Oct 9th.

- Update on Old Business

  • None

- Update on New Business

  • Parish Council Membership

* Council required 9 members. 3 members (Al, Kevin and Mary) are rotating out. 1 member needed for one more year with George and John and 1 member needed for two more years with JoAnn and Ngoc Anh. 3 members for 3 year term ending 2008.

* Kevin to renew 3 year term to end 2008.

* Al to take the 1 year term to end 2006

* Mary not to renew membership but asked Peg Culver, Sandra Petrol and Peggy Simkins to be possible members.

* Peg Culver agreed to become member, term to end 2008. Mary to call Sandra and Peggy.

- Break for Lunch

  • Nancy, Gail and Elaine had to leave early due to other commitments.

- Update on New Business (continued)

  • Election of Officers

* Chairman - Al (unanimously)

* Vice Chairman - John (unanimously)

* Secretary - Ngoc Anh (unanimously)

  • Committee Contacts

* Finance - Gail

* Liturgy - Dcn. Paul

* Building & Grounds - Al

* Catholic Formation - Kevin

* Parish Life - Joann

* Public Affair - Peg

* Social Justice - John

- Handouts of Archdiocese and St Luke Parish Council Guidelines

  • Guidelines for Parish Pastoral Councils, Archdiocese of San Francisco

  • Saint Luke Catholic Church, Parish Pastoral Council

  • Saint Luke Catholic Church, Mission and Goals

  • St Luke Church, Pastoral Council Members and Staff

- Small Group Discussion on This Year's Priorities

  • Members broke out into two groups to come up with action items/priorities for upcoming year

  • Joined for sharing and discussion

  • From Group 1 (Al, Fr. Jack, Peg, John, Mary and George)

* Collaboration /empowerment of laity is mission

* Vital, reverent liturgies/homilies

* Further support social activities, pancake breakfast, etc.

* Increase activities like retreat and mission

* Invite priests/deacons to speak (as laity are not allow)

* Make church more inviting (ie paint interior?), refurbish pews, ventilation

* Publicized parish website

  • From Group 2 (Fr. Jonathon, Dcns. Paul and Mar, Kevin, Joann and Ngoc Anh)

* Continue to do last year's action items

* Hospitality with ushers

* Name tags on one Sunday, possibly Nov 13 for Ministry Sunday for 4 masses

* Worship improvement with sound quality, proclaim word

* Spiritual development type of seminars bases on a theme, ie Catechism, Eucharist)

- Update on Donut Duty List

  • Donut duty signup sheet was circulated and filled.

- Assignments for next time -

  • Next meeting on Oct 17 at 7pm

  • Kevin will lead opening/closing prayers

 

- Planning session was concluded with a closing Prayer by George at 4:00pm

(Minutes prepared by: - Ngoc Anh Northrup)